Back in May, I ripped iPage up one side and down the other for what they failed to do, make any effort to keep my websites and data secure.
Most people are all too willing to proclaim the shortfalls of another, but are rarely as enthusiastic as that when someone goes above and beyond the call to help them.
I am not one of those people. Let me tell you a story of customer service done right.
My beautiful bride of 26 years has some serious medical issues that require expensive medications that allow her to function. Without them, she is in constant massive pain, mental fog and physically unable to function. She also has a chance of dropping dead if these conditions are not monitored and treated. These medications allow her to have a quality of life.
Since I was laid off in February of 2014, her supply of these medications has been erratic at best. Every time she ran low, she became scared and took it out on me. Not because she was angry at me for failing to get her the medications, she had no one else she could express her feelings and fears to.
Now that I am employed, we are able to afford her to visit a clinic and receive prescriptions from a doctor for those medications. I chose RX Outreach to obtain these medications at such a discount that we can afford them.
I am not relating all of the little twists, turns and issues that went on for the sake of brevity. These are the important facts to know in this instance.
We were on TennCare when I was on disability for my own condition back in 2005, when the State of Tennessee parterned with Express Scripts and TennCare passed my wife's information to Express Scripts. We never knew about it and never used them. RX Outreach split off from Express Scripts some time ago and received a copy of her information.
I signed up with RX Outreach for my wife and the new information I gave them when I enrolled in May 2015 did not overwrite the 2005 information. Hence, when I attempted to log back in, I couldn't because the system was looking at the 2005 information when it was asking me security questions. I had to speak with a CSR (Customer Service Representative) to get it straightened out. Except she didn't follow through and purge the system of the old information.
When I got the prescriptions to RX Outreach and they send the medications, the meds went to our 2005 address that should have been deleted (we moved out of that address in 2007 and I told the CSR that).
It took multiple calls to track down where the meds were, why they were delivered to the old address, and how to get this straightened out.
This is an admonition to all of YOU, who have to call and speak with CSR's when things go wrong. Do not yell at them, do not curse them out or disrespect them. That's the best way to make sure it takes longer to solve your issue than if you are nice to them. They are very limited in what they are able to do.
My advice is always to be assertive, not aggressive. Make it clear to the CSR what the problem is, why you are upset and what you expect to happen. Let the CSR know you are upset at what is going on, not at them personally. Put yourself in their place. You do not have to insult or belittle the person, they are not resposible for the mistake and probably can't make it right. If they can't, ask for a supervisor. Usually, the supervisor has the authority to properly address the issue. If they don't, ask for their supervisor and so on until you reach someone with the authority to set things right.
My wife did run out of her most important medication for a couple of days. She was scared, upset and non-functional. I felt like I was a rawhide chew toy for a pit bull.
I finally got to a manager who listened to the recordings of my calls, heard that the original CSR started the entire chain of events by not deleting the old information when I told her to, and overnighted a new set of medications at no charge.
Here's the part I want to emphasize: The next day, I received a call from the Director of Operations for the company. We spent about 45 minutes discussing what went on, what worked and didn't work and my suggestions to how to improve communication and handle situations like this.
His response was he let the original CSR go, spoke with both managers and the other CSRs that I had interacted with to let them know where there was room for improvement and he was instituting a new training program and procedures for situations like this. He also gave me (I did not ask for this) a 3 month credit on the one critical medication my wife needs and his direct phone number for if this happens again.
Please remember this: No one is perfect, mistakes will be made by everybody. It is how you deal with and make the mistakes right that I will grade you. If you blow me off, you don't get my business anymore. You make the mistake right, I will keep doing business with you. Go go above and beyond making it right, I let everyone I know about you.